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Private estate weddings offer a unique blend of intimacy, flexibility, and personalization—without the hefty price tag of traditional venues. If you’re lucky enough to have access to family property or your own backyard, you’re already ahead of the game when it comes to saving on venue fees. However, hosting a wedding on private property comes with its own set of challenges and hidden costs.
In this guide, we’ll walk you through how to plan a stunning private estate wedding on a budget, including what to consider, where to splurge, and how to manage logistics like a pro.
Why Choose a Private Estate Wedding?
Opting for a private estate wedding lets you bypass venue rental fees and gives you complete control over the look and feel of your day. It’s perfect for couples who want to incorporate personal touches and enjoy the charm of a familiar space. Plus, it allows for greater flexibility in terms of vendors, décor, and timing.
Hidden Costs to Consider
While you’ll save on venue fees, there are hidden expenses to budget for:
Tents and Rentals: A tent can cost anywhere from $1,500 to $5,000, not including flooring, lighting, and heating or cooling options.
Restroom Facilities: Portable restrooms range from basic options to luxury trailers with mirrors and sinks.
Power and Lighting: Generators and additional lighting can add several hundred dollars to your budget.
Garbage Removal: Many estates won’t have staff to handle trash, so plan for a cleanup crew.
📌 Pro Tip: Request quotes from multiple vendors to compare costs and find the best deals.
DIY vs. Professional Help
While it’s tempting to DIY, hiring professionals for catering, rentals, and florals can prevent last-minute stress. You can still save by handling smaller tasks yourself, like signage and favors.
Want to see how a private estate wedding can work for you? Schedule a consultation with us today!
Why a Wedding Planner is Essential for Private Estate Weddings
Planning a wedding on private property can save you a significant amount on venue fees, but it also means you’ll need a reliable team to handle the logistics usually covered by venue staff. That’s where we come in. Our team has extensive experience managing private estate weddings, stepping into roles typically handled by venue staff—and doing so with a smile.
In the past, we've wrangled tents during sudden rainstorms to keep the dance floor dry, moved chairs from the ceremony site to the reception area, and meticulously set out linens, napkins, and place settings to bring your vision to life. We also specialize in creating custom floor plans and assigning tasks to ensure everything runs smoothly throughout the day.
The reality is, while a private estate wedding offers flexibility and cost savings, it also demands a well-organized team to manage the details. Our goal is to let you and your guests relax and enjoy the celebration, knowing every logistical detail is under control.
Curious how we can help? Contact us for a custom estate wedding plan!
Tips. for Saving Money Without Sacrificing Style
Use What You Have: Borrow tables, chairs, and décor from friends and family.
Opt for Having Friends or Family Help: Get loved ones involved in smaller tasks, like creating your cake and desserts, DIYing florals and décor, or having family members assigned to bussing or setting up chairs and tables before your event—not on the day of your wedding.
Choose a More Affordable Catering Style: Opt for buffet service or food stations. You could even consider unconventional catering options or purchase items like food platters, dessert trays, and more to save money.
📌 Bonus Tip: Consider hosting your wedding during an off-peak season or on a Friday or Sunday to save on vendor costs.
Frequently Asked Questions
Q: How much does a private estate wedding cost on average?
A: Costs can vary widely but typically range between $15,000 to $35,000, depending on rentals, catering, and additional services. It is possible to spend a little less if you find ways to diy or cut costs.
Q: Do I need a permit for a backyard wedding in Wisconsin?
A: Yes, in some areas you might need a permit for parking, noise, or if your guest count exceeds a certain limit. Check with your local municipality for more information on this.
Q: How can I make a backyard wedding feel upscale?
A: Invest in good lighting, linens, and a few focal points with florals, decor, interactive spaces, etc.
Ready to Plan Your Dream Private Estate or Tented Wedding in Wisconsin?
Planning a private estate wedding on a budget requires strategy, creativity, and a bit of flexibility. With the right team by your side, it can be both affordable and unforgettable.
Let’s bring your vision to life! Contact us today to start planning your dream private estate wedding in Wisconsin.
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